![]() For example, a failed sync due to connectivity issues can result in orphaned files, and other files that may not be accessible. And while Shared Drives (formerly Team Drive) reduces the chance for an owner deletion, since the Team owns the file, it is still possible for a file to be deleted in error.Īdmins can incorrectly configure a Drive folder or file migration from one account to another, and/or delete accounts and files in error as well.Ī Drive folder or file can be lost due to sync errors. Collaborative Google Drive compounds data loss:Ī file creator or collaborator may think a file’s no longer needed and delete it.Read our ebook: 7 Reasons Why Enterprises Need SaaS BackupĮmptying the Drive Trash to “clean up,” accidentally deleting a file or folder and finding it’s gone forever due to storage limitations. Google Drive and Shared Drives (formerly Team Drive) files can suffer data loss due to human error, sync errors, accidental deletions, malicious acts, and malware, or due to accidental or malicious account deletion. Read our blogfor details on built-in recovery options While it will allow you to export from searches, it’s purpose-built for legal holds and business use, not for backup and restore. Google Vaultis not a backup and restore tool, but some sysadmins use it for that purpose. You use Data Loss Prevention (DLP) rules to scan files for sensitive content. After that, “the data cannot be recovered and is gone forever.” In addition, if storage limits are exceeded, or if the user or an admin empties the user’s Trash, that Drive file may now be “hard deleted” and it may not be possible for the admin to restore it.Īs a G Suite administrator, you can prevent users from sharing sensitive content in Google Drive or Shared Drives (formerly Team Drive) with people outside of your organization. ![]() When an email is deleted in Gmail, it goes first to the user’s Trash, where it is available for restore from Trash for up to 30 days. If the file was deleted more than 30 days ago, the admin can use their tools and retrieve it for up to 25 days after the “soft” delete. In the event a file is mistakenly deleted, end users can self-restore by finding it in their Trash within 30 days from deletion. A “soft” delete to Trash for 30 days followed a “hard” delete after 25 days.Think of a few situations when you might need to collaborate on a file with others.Of these files, could you use Google Drive to store them?.Can you think of any files you'd like to sync across multiple devices?.Where are you when you access these files? What devices do you access them with?.What type of files do you use on a daily basis? On a weekly basis?.You can write down your answers or just think about them. Drawings: For creating simple vector graphics or diagramsĪnswer the following questions.Forms: For collecting and organizing data.Presentations: For creating slideshows (similar to Microsoft PowerPoint presentations).Spreadsheets: For storing and organizing information (similar to Microsoft Excel workbooks).Documents: For composing letters, flyers, essays, and other text-based files (similar to Microsoft Word documents).For instance, the types of files you can work with are similar to files that can be created with various Microsoft Office programs.īelow are the types of files you can create and share on Google Drive: ![]() If you've ever used a suite like Microsoft Office, some things about Google Drive's apps might seem familiar. Google Drive doesn't just store your files it also allows you to create, share, and manage documents with its own productivity apps. And because Drive allows you to share files, working with others becomes much easier. Because files can be accessed from any computer with an Internet connection, Drive eliminates the need to email or save a file to a USB drive. If you've never used a cloud-based storage service like Google Drive before, take a moment to consider the advantages of keeping your files online. Google Drive is one of the most popular cloud storage services available today. Google Drive also gives you access to free web-based applications for creating documents, spreadsheets, presentations, and more. Google Drive is a free service from Google that allows you to store files online and access them anywhere using the cloud. Lesson 1: All About Google Drive What is Google Drive?
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